Circulations

The count of a document's circulations is the number of times it transitions to a review state before the job is completed. Documents that are submitted for review transition to the review state upon initial submission for review and then again each time they receive an Amend & Resubmit vote or a mid-review Edit occurs. In both of these scenarios, the initiator is prompted to reselect assignees. Documents that receive an Amend and Progress or Amend and Return vote do not increment the circulation count. In both of those scenarios, the initiator is NOT prompted to reselect assignees.

The Circulation counter begins at 0 and increments by 1 when the document transitions to review.  Circulations are scoped to a single job. Starting a new job (new major version) restarts the circulation count. Documents that are never submitted for review, created by bulk file migration, or are created through a no-review job will have 0 Circulations. 

How we count circulations

A circulation begins once a document is submitted for its first round of review. The number of circulations then increases by 1 in the following scenarios:

• Each time the final vote outcome is amend and resubmit, a new circulation begins. Amend and Progress and Amend and Return votes do not begin a new circulation.
• Each time someone decides to edit a document before all votes are cast, a new circulation begins, regardless of whether (or how many) assignees have already cast a vote.

Circulations ≠ Review Cycles

Circulations are not to be confused with review cycles. Because Amend and Progress and Amend and Return votes do not increment the circulation count, a document could complete a given review step twice during the same circulation. On the contrary, a document could pulled out of review using a mid-review Edit before any of the reviewers voted, causing the circulation count to increment when it's re-submitted for review. Documents that go through jobs with more than 1 step and utilize Amend and Progress and Amend and Return have more complex scenarios to circulation count.

Examples:

Configuration: 2-step job with 1st step 'Review' and 2nd step 'Approval'

Configuration: 3-step job with 1st step 'Review' 2nd step 'Approval' and 3rd step 'Certification'

Where circulations display

To view the number of circulations a job went through, open a job in the Viewer. Click "Details" in the bottom left. The circulation is listed under "Job overview."

Circulations also appear in the completed jobs report. The standard dashboard and job type report calculate circulation averages.