Generate a publicly accessible URL to easily share approved content or link to it from your website.
Only users with assigned permissions can create or view a URL.
Generate or view a public URL
- Navigate to an approved document and click on “More Actions” in the bottom right toolbar.
- Users with assigned permissions will see a menu option called Get URL. Click "Get URL."
- If a URL has already been generated, skip to step 4. Otherwise, click "Create public URL."
- URL is visible and available to copy and paste.
Creation of a public URL will be recorded in the audit trail.
What happens to the URL when the document is versioned or expired?
When a document has a new approved version, the URL will automatically display the new version.
When a document expires, visiting the URL will result in an error message. If the URL has been embedded as an image or video on a web page, users will see a broken image or video player. If the URL has been linked to on a web page, accessing the link will result in an error message saying that the file has expired.
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