Create public URL

Generate a publicly accessible URL to easily share approved content or link to it from your website.

Only users with assigned permissions can create or view a URL.

• Generate or view a public URL
• What happens to the URL when the document is versioned or expired?

Generate or view a public URL

1. Navigate to an approved document and click on “More Actions” in the bottom right toolbar.
2. Users with assigned permissions will see a menu option called Get URL. Click "Get URL."
3. If a URL has already been generated, skip to step 4. Otherwise, click "Create public URL."
   
4. URL is visible and available to copy and paste.
   

Creation of a public URL will be recorded in the audit trail.

What happens to the URL when the document is versioned or expired?

When a document has a new approved version, the URL will automatically display the new version.

When a document expires, visiting the URL will result in an error message. If the URL has been embedded as an image or video on a web page, users will see a broken image or video player. If the URL has been linked to on a web page, accessing the link will result in an error message saying that the file has expired.

Related help topics

• Documents
• Document versions
• Audit trail