Create public URL

Generate a publicly accessible URL to easily share approved content or link to it from your website.

Only users with assigned permissions can create a URL. Once generated, all users with access to the document can see the URL.

• Generate a public URL
• View public URL
• What happens to the URL when the document is versioned or expired?

Generate a public URL

1. Navigate to an approved document and click on “More Actions” in the bottom right toolbar.
2. Users with assigned permissions will see a menu option called Get URL. Click “Get URL”
3. Click “Create public URL” to generate the publicly accessible URL.

Creation of a public URL will be recorded in the audit trail.

View public URL

1. Navigate to an approved document and click on “More Actions” in the bottom right toolbar.
2. Users with permission to view the document will see a menu option called Get URL. Click “Get URL”
3. URL is visible and available to copy and paste.

Alternatively, you can go to the audit trail to view the URL, who generated it, and when it was generated.

What happens to the URL when the document is versioned or expired?

When a document has a new approved version, the URL will automatically display the new version.

When a document expires, visiting the URL will result in an error message. If the URL has been embedded as an image or video on a web page, users will see a broken image or video player. If the URL has been linked to on a web page, accessing the link will result in an error message saying that the file has expired.

Related help topics

• Documents
• Document versions
• Audit trail