Find and view expired documents

• Find expired documents
• Document status in the Viewer

Find expired documents

Depending on your organization's configuration, the Pepper Flow Library may filter out expired documents by default. However, you can still access expired documents using filters.

1. In the Library, click "All filters".
   
   
2. Find the filter category for document statuses and click "Show all."
   
3. In the options that appear, click "Expired."
4. Click "Apply filters" to see the updated results in the Library.
5. Select a card to open it in the Viewer.

Document status in the Viewer

Use the history menu to see a document’s status, along with context to help you understand if someone expired a document using an expiration job or if a document reached its expiration date.

Example: document expired via expiration job

In the screenshot below, the document you are viewing is expired. Below the document version, one of the jobs listed is an expiration job, and the final outcome was approve. Therefore, the document expired due to an expiration job.

You can confirm by selecting the expiration job and viewing it in the Viewer.

Example: document reached expiration date

The document in the screenshot below is also expired. However, there is no expiration job listed below the document version. Therefore, the document reached its expiration date.

You can confirm by checking the expiration date in the details modal.

A note on job outcomes in the Viewer

Currently, the top left of the Viewer and the task panel only display job information, not document statuses. As a result, it may be confusing when you view an expired document in the Viewer.

For example, in the screenshot below, the top bar says “approved.” This is because the job, listed above the outcome as “expire document,” was approved. As a result of the approved expiration job, the document is expired.