Distribution enables customers to share content between organizational business units/markets/regions. For example, the U.S. team creates and approves a brochure. Once approved, the Brazil team localizes and routes the piece for approval in Brazil.
Distribution vs. Localization
To "push" content to another country/area, start a Distribution job on an approved document. The job allows you to select or many countries/areas for which to share the content. The systems creates a task for users in the country/area Distribution Manger group to either accept or decline the suggested content. If the Distribution Manger accepts, a job for local review and approval of the new child document is started. If they decline, the task is completed with no child document created.
To "pull" content for use in another country/area, start a Localization or Translation job on an approved document. Localization and Translation creates a child document in a local review job.
Distribution
Share a document with other areas after it's approved. Manual distribution functions similarly to automatic distribution, but does not require you to select which areas to distribute to prior to review.
- Open the file you would like to distribute in the Viewer.
- Click "More Actions" in the bottom toolbar.
- Select "Distribute". This option may vary depending on your organization's configuration.
- On the next screen, choose the area(s) you’d like to distribute the file to.
- Click "Start Distribution".
Once the file has been distributed, the area managers will receive a notification that they have a distribution available to them.
Localization
Copy and adapt approved content for your area.
- Open the file you would like to distribute in the Viewer.
- Click "More Actions" in the bottom toolbar.
- Select "Use Locally". This option may vary depending on your organization's configuration.
- On the next screen, complete all required properties.
- Click "Save & Generate ID".
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