Pepper Folio Release Notes R4

New Features

Shareable Links

You can now generate a shareable link to share content with people outside of Pepper Folio and track content views.

Generate a Link
The actions menu now displays a new option: share. Select “share” to enter the email address(es) for whom you plan to share with. Pepper Folio will generate a unique link that will be associated with any email(s) you entered. Copy the link and paste it into an email or other communication with the recipient(s).

Shared Viewer
When recipients open the shared link, they will see the content in a Viewer similar to the Viewer you see in Pepper Folio. Your company logo displays in the top left. The actions menu is not available.

Share History

Click the new “Share History” navigation item to see a list of what you shared and with whom. Click a column header to sort by that column.

This table also includes the number of times someone viewed a link. Note that views cannot be tied to a specific person; we only know whether someone viewed that unique link, not who specifically viewed a link.

In addition, you can download a CSV with a timeline of each link view.

Sharing Details

“Not Shareable” Label
Your company’s configuration determines which promotional content can be shared with external people. Content unavailable for sharing will display a “not shareable” label in the Library and in the Viewer header.

File types that are not viewable in a browser are also not shareable and will display with the same label.

For clarification on why a specific item is not shareable, open the actions menu and tap or hover over the tooltip next to “share.”

Expiring Links
Each link will expire after a configured amount of time, as determined by your company. In Share History, you can see when a link will expire. You have both the option to force expire links and reactivate expired links.

Document Updates
If a document expires, the shared link will display an expiration message when viewed. The shared link will always display the latest approved version, regardless of what version was available when the link was generated. That means that if a new version is approved in Pepper Flow, the shared link will automatically display the new approved version.

Learn More
To learn more about the new sharing features, refer to these help articles.

Login Update

Users who log in via an external authentication provider will now be prompted to select their account to authenticate with an already active session. Note that some external authentication providers already had this behavior in place. If yours is one of them, you may not see a change.

Bug Fixes

• Searching for content with non-Latin characters wasn’t working correctly. We fixed the issue so that search works as expected.
• Sometimes, you couldn’t get to the bottom of the filter panel in the Library if you had filter categories expanded. You can now properly access all filters.
• When you viewed content in list view on a small screen, the text for each item would overlap. Now, text no longer overlaps.

System Maintenance

• April 4, 2022: System Change Memo